AYC (Advance Your Career) Program

AYC Overview

AYC stands for Advance Your Career. The AYC program provides financial assistance to employees who want to move up the healthcare career ladder through educational training programs.

AYC reimburses up to $5,250 for:

  • Tuition
  • Required Textbooks
  • Required student fees
  • License and Certification exam fees (that are part of the academic program)

AYC is a reimbursement program. Participants must pay all costs up-front and then request financial reimbursement.

Approved Programs

AYC supports a variety of degree, certificate, or training programs in both direct patient care and administrative career paths. AYC also supports GED preparation programs.

In order to be eligible for AYC funding, your program must prepare you for a new career in an occupation offered by your current employer. Your program must also take place at an accredited academic or training institution.

The following is a list of some but not all, of the programs that are supported by the AYC program:

  • Coding
  • Diagnostic Imaging including Rad Tech
  • GED preparation
  • Healthcare Administrator
  • IT and non-clinical pathways
  • LVN/LPN
  • MBA
  • Medical Assistant
  • Medical Lab Technician
  • Mental Health
  • PCT/CNA
  • Public Health
  • Social Worker
  • Sterile Processing
  • Surgical Tech

AYC GED

The AYC program will also pay for the cost of the study materials, and the exam for individuals enrolled in a GED preparation program at an adult school or regional occupational center. Online options are available. We encourage you to speak with a career counselor to learn more.

Eligibility Requirements:

  • Work in a bargaining unit position for which an Employer has agreed to make contributions to the Fund;
  • Have completed your probationary period;
  • Be a regular benefited full-time or part-time employee. In addition, on call or per diem employees working, at minimum, 2 shifts per month over the most recent 6 month period; and
  • Currently enrolled or will enroll in a GED preparation program.

Please Note: If you are an on-call or per diem applicant, you MUST submit documentation to verify that you have worked a minimum of two (2) shifts per month for the last six (6) months. Please be prepared with the required documents when applying.

Schedule an appointment to speak with a career counselor to learn more about AYC GED support.

2020 APPLICATION PERIODS

 

For California and Las Vegas only:

Fall application period: August 1 to November 30, 2020

 

For Oregon, Washington and Colorado only:

Fall application period: August 1 to August 31, 2020

 

Important Notes

  • We do not accept applications in July or December.
  • We do not accept late applications. If you miss the application deadline you will have to apply during the next application period.
  • We no longer accept applications for programs that have already completed. You MUST be currently enrolled in your program at the time your application is processed.

Application Process

STEP 1: Review program eligibility criteria (listed below).

STEP 2: Review the list of Required Documents needed to complete your application (listed below).

STEP 3: Apply online.

STEP 4: You will receive a “Provisionally Accepted” or a “Denial” letter. Please allow 10 business days to receive notification.

STEP 5: If provisionally accepted, watch the online orientation and complete the student guidelines (instructions for completing these documents will be sent to you along with your “Provisionally Accepted” letter).

STEP 6: Meet Your Career Counselor.

STEP 7: Start submitting receipts for reimbursement.

Please Note: You MUST apply and submit your documents online. Documents that are faxed to the Education Fund will NOT be accepted. Incomplete applications (missing the school verification document, a receipt or not completely filled out) will also not be considered. No paper applications are available.

Eligibility Requirements

In order to apply you must meet ALL of the following criteria:

  1. Work in a bargaining unit position for which an Employer has agreed to make contributions to the Education Fund.
  2. Have completed your probationary period.
  3. Be a full-time benefited employee; OR be a part-time benefited employee; OR be an on-call / per diem employee who has worked a minimum of 2 shifts per month for the past 6 months* (on-call / per diem applicants please see important note below)
  4. Have NOT used AYC in the last 15 months.
  5. Currently are attending classes in an academic degree, certificate, or training program at an ACCREDITED academic or career training institution** (GED applicants please see important note below).
  6. Your program has a defined start date and end date. Self-paced programs are NOT covered by AYC.
  7. For applicants in CALIFORNIA AND NEVADA, your program must end NO LATER than December 31st, 2021.
    For applicants in COLORADO, WASHINGTON, OR OREGON, your program must end no later than August 31, 2021.
    If your program ends after the date listed above then you should wait and apply during a later application period.
  8. The occupation you are training for is offered by your current employer.
  9. You have completed all prerequisite classes. AYC does NOT cover pre-requisite classes.

* Important Note on Item 3: If you are an on-call / per diem employee and have not worked the minimum shift requirement due to COVID-19, you may still apply. An Ed Fund team member will follow-up to verify.

** Important Note on Item 5: If you are applying to AYC GED you do NOT need to meet requirements 5-9. You must just show are you attending a GED program at an adult school or regional occupational training center.

Required Documents

You must submit the following two documents:

 

Document 1:

Verification of your program start and end dates. You can verify this with one of the following forms:

  • A letter from your educational institution.
  • A copy of the signed enrollment agreement or program contract.
  • A degree audit showing your start date and the completion date.

Please note that any document submitted MUST show ALL of the following:

  • Your name
  • School name
  • Name of program you are completing
  • Start date
  • End date
 
Document 2:

Verification you have made at least one payment to your academic/training institution. You can verify this with one of the following forms:

  • Copy of an invoice showing a full or partial payment towards tuition.
  • Copy of an invoice showing partial or full payment of a required enrollment or student fee.
  • A financial receipt for a textbook.
  • Any other document confirming you have already made at least one payment for your program.

Please note all payment documents must be:

  • From the original vendor.
  • Show your name.
  • Show the institution/company name.
  • Show what the expense is for.
  • Show the date.

FAQs

Please click on a question to expand and see the answer.

Can my application be denied?

Yes, your application can be denied for many reasons. Some common reasons include:

  • You are not an eligible employee
  • You are taking prerequisite classes
  • Your school or program is not accredited
  • Your program is self-paced
  • Your program leads to an occupation that is not offered by your current employer
  • You are not currently attending classes
  • Your program ends after December 31, 2021 (California/Nevada) or after August 31, 2021 (Colorado, Oregon, Washington)
  • You have previously used AYC in the last 15 months

My application was denied. Can I reapply?

Yes, you can. If your application was denied for one of the reasons listed above and that status has changed, you can apply again. Please note you will have to submit a new online application.

Are there deadlines to submit my receipts for reimbursement?

Yes there are. These deadlines are very important. Please see below.

  • You must submit at least one receipt in order to complete your application.
  • You must submit receipts for any expenses incurred PRIOR to your application no later than 30 days after your application has been approved. This is very important.
  • You must submit all receipts in the same year they occurred. The one exception is receipts from a previous year before you applied to AYC that are submitted no later than 30 days after your AYC application is approved.
  • You must submit your final receipts no later than 30 days after your program completion date.

I have some additional questions. Who can I contact?

You can contact AYC at 888-872-4606 for more information.